Microsoft Office Tutorials and References
In Depth Information
Once you understand all the power of Outlook contacts, you can use as many or as few of its
features as you like.
Note that Personal Address Books, a feature available in earlier versions of Outlook, are no longer
supported.
The Contacts Window
When you select Contacts in the navigation pane, the top part of the pane displays the name of
your address book. Usually this is Contacts. If you have more than one address book, they will all
be displayed here. Using multiple address books is covered later in this chapter — most people
have and need only one.
Below the address book name is a section titled Current View (see Figure 10.1). Here you can
select the way that information will be displayed in the Contacts window. There are several options,
including business cards, phone list, by company, and by location. Simply click the view you want
and the Contacts window changes immediately.
FIGURE 10.1
Outlook offers several different ways to view contacts.
At the bottom of the Current View section — you may need to scroll to bring these into view — are
two commands: Add New Group and Customize Current View. The following sections look at
these in turn.
Adding a New Contact Group
By default an address book is not subdivided. As the number of contacts grows, you may find it
useful to define groups to organize contacts in a way that makes them easier to find and use. You
might have Work, Personal, and Family groups, for example. To define a group, follow these steps:
1.
Make sure that Contacts is selected in the navigation pane.
2.
At the bottom of the Current View list, click the Add New Group link. Outlook adds a
group called New Group under My Contacts (see Figure 10.2).
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