Microsoft Office Tutorials and References
In Depth Information
TABLE 10. 1
Components of Customizing a Contacts View
Button
Action
Fields
Specify which fields (items of information) are included in the view.
Group By
Define grouping for the displayed contacts based on one or more fields. For
example, you could group contacts by company or state.
Sort
Define how contacts are sorted. You could sort by last name, for example.
Filter
Display only those contacts that meet your defined criteria.
Other Settings
Specify fonts, grid lines, and other details of contact view layout.
Automatic Formatting
Define special formatting for contacts that meet certain conditions such as an
overdue task or have been flagged.
Format Columns
Define formatting for columns in the view.
Finding Contacts
As your contact list grows in size, you may find it helpful to search for contacts rather than simply
look through the list hoping to find what you are looking for. At the top right of the Contacts
window is a search field where you type the text you are looking for. Outlook automatically filters the
contacts to show only those that match what you have entered. An example is shown in Figure 10.6.
If there are no matches, a message to that effect is displayed.
After conducting a search, click the X next to the search box to clear the search and return to
displaying all contacts.
The search I have just described searches all the contact fields for the text you entered. If you want
to search in specific fields, you can perform an advanced search by clicking the double down arrow
to the right of the search box. Outlook displays the advanced search tools as shown in Figure 10.7
(your screen may show different fields than are shown in the figure). To use these tools:
Enabling Instant Search
Instant Search is available by default in the Windows Vista operating system, but not in Windows
XP. You may be prompted to download and install the search components when you start Outlook
or another Office program. If you do not, and try to use Instant Search in Outlook, you will be
prompted again. If you do not enable Instant Search, your search capabilities in Outlook will be
limited compared to what is described here.
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