Microsoft Office Tutorials and References
In Depth Information
Updating a Distribution List
Suppose that one of your contacts changes her email address and you make the necessary edit in
her entry in your address book. This change will notbe reflected automatically in any distribution
lists this person is part of. You must manually update the list by opening it and clicking the Update
Now button on the ribbon.
Using Distribution Lists
In many ways, a distribution list is like an individual entry in your address book. When a
distribution list is open, you can use the various buttons on the ribbon (E-mail, Meeting, Categorize, and
so on) just like you do for an individual contact (these are described elsewhere in this chapter). You
can also send a distribution list as an attachment to an email message as described in this chapter
in the section “Sending Contact Information by Email.”
When you address an email message to a distribution list, the list name is displayed in the To or Cc
field of the message with an adjacent + sign, as shown in Figure 10.13. If you click this + sign, the
list will be expanded to its individual members just as if you had added them individually to the To
or Cc field. This can be useful if you want to send a message to everyone on the list except one or
two people — you can expand the distribution list and delete those few individuals from the To or
Cc field of the message.
A distribution list in the To field of an email message.