Microsoft Office Tutorials and References
In Depth Information
All Fields
The All Fields display lets you view all or selected subsets of the data associated with a contact. The
amount of information — number of fields — that an individual contact can hold is quite
impressive, way too much to display fully in any other contact view. The All Fields display also lets you
define your own custom fields for a contact and to change the properties of some fields.
The All Fields display is shown in Figure 10.20. Near the top is the Select From list where you
choose which fields to display in the window. You can display all fields and can also display one of
several defined subsets such as All Contact Fields or All Mail Fields.
FIGURE 10.20
The All Fields view for a contact.
Some fields can be edited in this view by clicking in the Value column and making the desired
changes. Other fields are generated internally by Outlook and cannot be edited.
You can add a custom field to the contact by clicking the New button at the bottom of the window.
Outlook displays the New Field dialog box (see Figure 10.21) where you enter a name for the field
(which cannot duplicate an existing field name). You also select the data type for the field. Your
choices are Text, Number, Percent, Currency, Yes/No, and Date/Time. For certain data types you
can also select a format from the Format list. When you are finished, click OK and the custom field
will be added to the All Fields display.
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