Microsoft Office Tutorials and References
In Depth Information
Sending Contact Information by Email
It can be very useful to send contact information attached to an email message. This lets recipients
enter the information in their address book quickly and without errors. If you keep an entry for
yourself in your address book, you can easily send your own information as well.
Sending Contact Information in Outlook Format
Outlook offers two formats for sending contact information. Outlook’s native format is to send the
information as an Outlook item. You can send individual contacts and distribution lists this way.
Information sent this way can be used by other Outlook users and possibly by users of other email
programs that support this format. To send contact information as an Outlook item:
Create and address the email message as usual.
On the Insert ribbon, click the Insert Item button. Outlook displays the Insert Item dialog
box (see Figure 10.26).
In the Look In list at the top of the dialog box, click the Contacts folder.
In the Items list at the bottom of the dialog box, click the contact or distribution list to
send. Hold down the Ctrl key while clicking to select more than one contact.
Make sure the Attachment option is selected. If you select the Text Only option, the
information will be added to the body of the message but the recipient will not be able to
automatically add it to their address book.
Click OK. The item, with a small business card icon, will be added to the message’s
Inserting an item into an email message.