Microsoft Office Tutorials and References
In Depth Information
n Click Dismiss to dismiss the selected reminder.
n If more than one reminder is listed, click Dismiss All to dismiss all the listed reminders.
n Click Open Item to open the corresponding appointment.
n Click Snooze to be reminded again in the specified time, selected from the adjacent list.
You could, for example, choose to be reminded 5 minutes before the appointment’s start
time, or in 10 minutes from the current time.
FIGURE 11.13
The Appointment Reminder dialog box.
When you dismiss a reminder, it does not affect the appointment itself, which will
remain in your calendar.
Inviting Meeting Attendees
Outlook lets you invite other people to a meeting via email, and handle their responses
automatically. Because this is a complex topic, it is covered in its own chapter along with tasks (Chapter 12).
Using Other Time Zones
By default, Outlook appointments use the time zone that your system is set up to use. At times you
may want to use another time zone, for example if you are in New York and your client says “Call
me at 8:00 AM, my time.” You may not know the number of hours’ difference, but as long as you
know his time zone you are all set.
When you have the appointment form open, click the Time Zones button on the ribbon to display
time zone selectors next to the start and stop time fields (see Figure 11.14). Change either the start or
stop time zone to the desired setting; the other changes to the same thing. Now the start and stop
times you enter are interpreted as being in the selected time zone, and the appointment is displayed
in the correct local time slot. For example, if you are in the Eastern time zone and enter an
appointment from 8:00 AM to 9:00 AM in the Pacific time zone, the appointment will display between 11:00
AM and 12:00 PM on your calendar because the Pacific zone is three hours behind the Eastern zone.
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