Microsoft Office Tutorials and References
In Depth Information
Working with Schedules
and Meetings
In the previous chapter, you learned how you can use Outlook to keep
IN THIS CHAPTER
track of appointments. As useful as this is, it is only one of the tools
Outlook provides to help you organize and manage your time.
Scheduling goes a step further. In a nutshell, scheduling refers to arranging
your time commitments so they do not conflict with other commitments you
may have or with commitments that other people have. For example,
scanning your calendar to find a mutually agreeable night to go to dinner with
friends is scheduling, as is choosing a meeting time at work that will permit
the whole project team to attend.
About scheduling
Scheduling a meeting
Inviting attendees to a meeting
Working with the Scheduling
window
Answering meeting invitations
Understanding Scheduling
An appointment is an event that lasts less than a full day and does not require
coordination with anyone else’s time. A meeting , on the other hand, is an event
that must be coordinated with one or more people’s schedules. Outlook
provides two tools that help to automate the task of setting up meetings:
Keeping track of meeting
invitations
Working with meetings
Understanding meeting options
n Viewing other people’s calendars to see when they are free.
n Sending meeting requests via email allowing the recipients to
accept or decline.
You may use just one of these tools to schedule a meeting, or you may use
both. The following section takes a look at how this is done.
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