Microsoft Office Tutorials and References
In Depth Information
To continue creating the meeting, follow these steps:
Please note that these steps do not all have to be performed in this precise order.
Enter a subject for the meeting in the Subject field.
Enter the meeting location in the Location field, or click the adjacent down arrow to
select from a list of recently used locations. This is important so the meeting invitees will
know where the meeting is.
Specify the date of the meeting and the start and end time in the corresponding fields.
Look at the message just above the To field. It will tell you that invitations for this
meeting have not been sent yet. If the time and date you selected conflict with an existing
appointment, it will also inform you of this fact, as shown in Figure 12.2. If there is a
conflict you can use the Scheduling tab to resolve it, as described in the next section. If
not, continue with step 5.
Click the To button to display the Select Attendees and Resources dialog box as shown
in Figure 12.3. Resources can be scheduled only if you are using an Exchange Server
Select individual attendees and click the appropriate button to place them in the
Required or Optional field depending on whether their attendance at the meeting is
required or optional.
Click OK to return to the meeting form. You’ll see the selected attendees are now listed in
the To field.
Click the Send button to send the invitation to the invitees and add the meeting to your
When an invitee receives your meeting invitation, she can accept, tentatively accept, decline, or
propose a new time for the meeting. Her response is sent back to you and automatically registered
by Outlook, as described later in the chapter.