Microsoft Office Tutorials and References
In Depth Information
Using the Scheduling Window
The Scheduling window , available from the meeting form, provides a visual tool that lets you
schedule a meeting so that it does not conflict with existing appointments on your schedule. After you
have entered the date and time for a meeting on a meeting form, click the Scheduling button on
the ribbon to display the Scheduling window as shown in Figure 12.4.
FIGURE 12.4
The Scheduling window lets you view conflicts with your schedule and optionally other people’s schedules.
The elements in this window are
n The Zoom list lets you select how much time is displayed across the window. You can
zoom out to show a whole week or zoom in to show just a couple of hours.
n The Attendees list contains your name and the names of any people that you have added
to the To field on the meeting form. To add additional attendees, click at the bottom of
the list where it says Click Here to Add a Name, or click the Add Others button. People
who you add here will be added to the To field for the meeting.
n The row to the right of each attendee’s name provides information about their availability,
as explained in more detail later.
n The All Attendees row at the top displays free/busy information based on the schedules of
all attendees.
n The vertical green and red lines show the start and end of the meeting, respectively.
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