Microsoft Office Tutorials and References
In Depth Information
Using the Journal
Many people need to keep track of their time. You know that you
spent eight hours at work today, but how much of that time was
spent on which tasks? You may need this information for
something specific such as client billing — or you may just want to know how
you spend your time in order to work more efficiently. Outlook’s Journal is
designed for just this purpose.
About the Journal
Displaying Journal items
Creating Journal items
Understanding the Journal
Creating Journal items manually
Finding items in the Journal
Fundamentally, the Journal is a log of how you spend your time. An
individual Journal entry contains, at a minimum, the following information:
Deciding what the Journal saves
n A start date and time
n A duration
n An identification of the task: phone call, email, document,
conversation, and so on
n Information linking the entry to a project, contact, or client company
Journal entries can be created two ways: automatically and manually. Outlook
can automatically create Journal entries for certain activities that you carry out
in Outlook, such as working on email messages and meeting requests. Outlook
can also automatically create entries for activities that you perform in other
Microsoft Office programs (Word, Excel, PowerPoint, Access, and Project).
Journal entries can also be created manually. This is useful for tracking tasks
that Outlook cannot track automatically, such as working in non-Office
programs or talking on the phone.
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