Microsoft Office Tutorials and References
In Depth Information
1.
Enter a subject for the Journal entry in the Subject field.
2.
Select a type for the entry from the Entry Type pull-down list.
3.
If desired, enter a company name in the Company field. If you have entered company
names in previous Journal entries, you can click the adjacent arrow to select from a list of
these names.
4.
If desired, click the Contacts button to associate the entry with one or more contacts from
your address book.
5.
Optionally, click the Categorize button to assign a category to the entry.
6.
Optionally, enter any notes in the large box in the middle of the form.
At this point, the Journal entry is almost complete. There are two ways you can use it. One is to
time an event that you are about to start. For example, perhaps you are about to join a
teleconference and want a Journal entry for your participation. Here’s how to do this:
1.
Click the Start Timer button. The stopwatch icon will become animated to show that the
timer is running.
2.
If there’s a pause in your activity, click the Pause Timer button. When the activity
resumes, click Start Timer again.
3.
When the activity is completed, click Save & Close to stop the timer and save the entry.
The other way to create a Journal entry is for an activity that is already over. Perhaps Joe from
Marketing came by your office and you talked about strategy for half an hour. Now you want to log
that time in the Journal. Then:
1.
Create the new Journal entry as described previously, but do not start the timer.
2.
If necessary, change the start date by clicking the arrow next to the date field and selecting
from the calendar that Outlook displays.
3.
Click the arrow next to the time field and select a start time. They are listed in 30-minute
increments. If you need a more precise time entry, for example 10:40, select a time that is
close from the list and then edit the time in the field.
4.
Click the arrow next to the Duration field and select the duration of the event. Again, if
the precise duration is not listed you can edit the field directly.
5.
Click Save & Close.
Sharing Your Journal
Like many other aspects of Outlook data, you can share your Journal with other people. This can
be useful in various situations such as when you are part of a team working on a large project.
Being able to view each others’ Journals can help keep the project on track. Sharing Journal entries
and other kinds of Outlook data is covered in Chapter 28.
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