Microsoft Office Tutorials and References
In Depth Information
Keeping Track of Tasks
In today’s busy world, few of us have any shortage of things to do. There
IN THIS CHAPTER
always seems to be a list of tasks waiting for our attention. Particularly
in a high-pressure business or professional environment, it can be very
important to keep track of your tasks so that you can organize your time
efficiently. Outlook’s Task feature is a powerful tool that can greatly simplify this.
The Task view
Defining a new task
A task is similar to an appointment in that it is something you must attend
to. It is different in that it does not have a specific date or time associated
with it, although it may well have a due date by which it is supposed to be
completed. In this sense, Outlook tasks are pretty much like a paper to-do
list that you stick on the fridge. When you look a little deeper, however,
you’ll find they can do so much more:
Assigning a task to someone
Using assigned tasks
Understanding task options
n You can be reminded of a task at a specified time and date.
n You can specify different priorities for different tasks.
n You can assign a task to someone else and send them a message
with the required information.
n You can assign a status to a task (not started, in progress, and so on)
as well as a percent completed value.
n You can send a status report on a task to other people.
I find that Outlook’s Task feature is something I use all the time.