Microsoft Office Tutorials and References
In Depth Information
When you send a task assignment, the recipient receives an email message containing information
about the assignment and permitting them to either accept or decline the assignment. You learn
more about this and other aspects of task assignments later in this chapter in the section “Working
with Assigned Tasks.”
Specifying Task Recurrence
Like appointments, a task can have a defined recurrence. For example, you may have to review
each month’s sales figures by the end of the next month. Rather than entering a new task each
month, you can define a task that recurs each month.
To define a recurring task, create the task as usual and before saving and closing it click the
Recurrence button on the ribbon. Outlook opens the Task Recurrence dialog box as shown in
Defining a recurring task.
You can see that there are four basic patterns of recurrence: Daily, Weekly, Monthly, and Yearly.
When you choose the basic pattern in the top left of the dialog box, the remainder of the options
will change to reflect what’s available:
n Daily: You can choose every so many days or every weekday.
n Weekly: You specify how often (every week, every two weeks, and so on) and the day or
days of the week.
n Monthly: You specify which day of the month, either as a number (the 25th of each
month, for example) or a day of the week (the first Thursday, for example).
n Yearly: You specify a specific date (June 12, for example) or a day of a month (the first
Monday in June, for example).
In all cases, you also specify a start date and when the recurring tasks will end.