Microsoft Office Tutorials and References
In Depth Information
Creating a new category.
Assigning Categories to Items
Assigning a category to an Outlook item is done the same way regardless of the type of item. You
can assign one or more categories to an item, or remove a category assignment, when it is selected
but not open — for example, if you have clicked a message in the Inbox:
n If you have assigned a shortcut key to the desired category, simply press the shortcut (for
n To assign a single category, click the Categorize button on the toolbar and select the
desired category from the menu. You can access the same menu by right-clicking the
selected item in the Categories column.
n To assign multiple categories, click the Categorize button on the toolbar and select All
Categories from the menu to display the Color Categories dialog box (shown earlier in
Figure 17.3). Put a checkmark next to the categories that you want to assign to the item,
then click OK.
You can assign categories to multiple items at once using the previous steps. All you need to do is
select the items first:
n To select a continuous range of items, click the first item and then hold down the Shift
key and click the last item.
n To select individual items, click the first item and then hold down the Ctrl key while
clicking other items.
You can also assign a category to an open item. Simply click the Categorize button on the ribbon
and select from the menu.
An open item displays its assigned categories, if any, as colored bars just below the ribbon. For
instance, Figure 17.5 shows an email message that has been assigned to the “Personal” and
“Holiday” categories. Right-click a category bar to access a context menu that lets you work with