Microsoft Office Tutorials and References
In Depth Information
Setting properties for a personal folders file.
n Name: The display name of the personal folders file. You cannot change this here but
must use the Advanced button as described later in this list.
n Description: Enter an optional description for the file.
n Show...: Select whether the folders in the file display the number of unread items or the
total number of items in parentheses after the folder name.
n When Posting to This Folder Use: Use this option to select a form that will be used as
the default for postings to this folder.
n Automatically Generate Microsoft Exchange Views: Select this option if you want
Outlook to automatically create views of public folders that can be viewed by other
Exchange users. Relevant for Exchange accounts only.
n Folder Size: Click this button to view information about the overall size of the file and
the size of each of its subfolders.
n Upgrade to Color Categories: Click this button if you want to upgrade mutli-colored
For Follow Up Flags and Calendar Labels to Color Categories (these items may be present
in a PST file imported from an earlier version of Outlook).
n Advanced: Click this button to open a dialog box where you can change the display
name for the file, change or assign a password, and compact the file to save disk space.
The properties dialog box for a personal folders file also has a Home Page tab, shown in Figure 18.18.
The settings here determine what Outlook displays in its main window when the Personal Folders file
(not one of its folders) is selected in the navigation pane. There are three options: