Microsoft Office Tutorials and References
In Depth Information
n You can publish your calendar so that your coworkers can view your schedule and not
plan meetings or other events when you are busy.
n You can view other people’s published calendars when you are trying to schedule a meeting.
n You can use Outlook to invite people to meetings — and they can respond “yes” or “no”
using Outlook as well.
n You can create a shared meeting workspace where you can share the agenda, other
documents, and post meeting results.
Outlook’s task feature is a really sophisticated to-do list. Each task has a start date and a due date
and you can tell Outlook to remind you about the task if desired. Each task also has a priority —
low, normal, or high — and a status that marks it as Not Started, In Progress, Completed, and so
on. You can assign a task to someone else and receive a status report from them when the task is
complete. You can view and organize tasks in almost any way you can imagine — overdue tasks,
tasks due in the next week, active tasks, tasks assigned to a specific person or category, and so on.
Figure 1.3 shows the Outlook task list with active tasks displayed.
Outlook can display your tasks in various ways.
What’s more, Outlook has the ability to connect to tasks you have stored in other programs such as
Microsoft Project, OneNote, or on a SharePoint Services account.