Microsoft Office Tutorials and References
In Depth Information
n Name: At the top of the dialog box the folder’s name is displayed. You can change this for
n Description: Enter an optional description for the folder.
n Show...: Select whether the folder displays the number of unread items or the total
number of items in parentheses next to its name.
n When Posting to This Folder, Use: Use this option to select a form that will be used as
the default for postings to this folder.
n Automatically Generate Microsoft Exchange Views: Select this option if you want
Outlook to automatically create views of public folders that can be viewed by other
Exchange users. Relevant for Exchange accounts only.
n Folder Size: Click this button to view information on the size of the folder and any
subfolders it contains.
The Home Page tab lets you specify a web page that will be displayed as the default view for this
The AutoArchive tab lets you set AutoArchive options for this folder. These are explained elsewhere
in this chapter in the section “Setting AutoArchive Options for Individual Folders.”
The Administration tab is mostly relevant for Exchange accounts and is covered in detail in
Chapter 28. For non-Exchange accounts, most of the items will be grayed out (as in the figure).
The one item you can set for non-Exchange folders is the Initial View On Folder, which determines
how the folder contents are displayed when the folder is first opened. For example, for a Mail
folder you can use the default Normal view or you can select to have items displayed by From,
by Subject, and so on.
The Forms tab lets you specify which forms are used with this folder. Forms and setting form
options for a folder are covered in detail in Chapter 26.
Backing Up Outlook Data
Losing data is the worst nightmare of most computer users, and given the importance of all the
information stored in Outlook, losing your Outlook data is a particularly terrifying possibility.
Unless you or your employer has an integrated backup solution in place, I advise you to make the
effort to back up your Outlook data regularly. You have several ways to do this.
Internet Calendar Subscriptions
Information about your Internet Calendar subscriptions is kept separately from your Personal
Folders file in a file named Internet Calendar Subscriptions.PST.