Microsoft Office Tutorials and References
In Depth Information
Managing Information
In addition to contacts and scheduling, Outlook has two other tools for keeping track of information.
Notes are a very simple means for storing small bits of information. I think of them as the
computer equivalent of the sticky notes that lots of people have pasted on their monitor and
refrigerator. I use notes for things like frequent flier account numbers, to remind me of that mail-order
source for great seafood, to make notes about restaurants, and the like. Figure 1.4 shows Outlook’s
notes display with one note open. It’s easy to forward notes to other people using email so you can
share the information as desired.
FIGURE 1.4
Outlook notes store small pieces of information.
The journal is a sophisticated tool for keeping track of various kinds of information. More
specifically, the journal is primarily designed for keeping track of your various activities and the time you
spend on them. You can use it to track things like phone calls, working on Office documents,
email, and meeting requests. The journal can record certain things automatically and also allows
for manual entries. Figure 1.5 shows the Outlook journal display with two items tracked, a phone
call and time spent working on a Word document.
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