Microsoft Office Tutorials and References
In Depth Information
Exploring Paste Special
In some situations, the Paste Special command gives you additional options for pasting data. It is
accessible by clicking the arrow at the bottom of the Paste button on the Message ribbon. The Paste
Special command will be available only when the Clipboard contains appropriate data.
Please note that you cannot paste formatted content into plain text email messages,
only HTML and RTF format messages.
The procedure is simple — simply select the content in the parent application and select the Copy
command (or press Ctrl+C). Then switch to the email message you are composing, position the
cursor at the desired location, and select Paste (or press Ctrl+V).
What can you paste into an email message? The possibilities are almost endless. You can paste
formatted text from Word, and the fonts, colors, and other formatting details will all be retained.
You can copy and paste a table created in Word, and your email message will have the same table.
Charts created in Excel are another example of a data element you can paste into an email message.
Figures 21.2 and 21.3 show an example of a formatted Word document and the results when you
paste the text into an email message. Figures 21.4 and 21.5 show an example using an Excel chart.
A formatted Word document can be copied and pasted into an email message.