Microsoft Office Tutorials and References
In Depth Information
7.
Word displays a list of all contacts in the selected folder, as shown in Figure 21.7. Actions
that you can take here include:
n Remove the checkmark from any recipients that you do not want included in the merge.
n Click the Sort link to specify the order of the merge (for example, ZIP code order, last
name order, and so on).
n Click the Filter link to filter the recipient list (for example, only recipients in
California).
n Click the Find Duplicates link to scan the recipient list for possible duplicates.
8.
Click OK.
At this point, you are ready to start composing your document. Enter and format text as usual.
When you come to a place where you want the document personalized with information from the
recipient’s list, click Insert Merge Field on the ribbon. Word displays a list of all the available fields,
as shown in Figure 21.8.
FIGURE 21.6
Selecting the type of output document for a mail merge.
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