Microsoft Office Tutorials and References
In Depth Information
The properties are
n Category and Sub-Category: Lets you assign a category and subcategory to the form.
These are not the same as Outlook categories, but rather are arbitrary categories that you
can use to organize your forms.
n Contact: Click this button to associate the form with a contact from your address book.
n Version and Form Number: You can use these properties to keep track of changes to the
form. For example, when the form is first designed you could assign the version number 1,
then when you make modifications you could change the version number to 2.
n Change Icon: Use these buttons to change either the small icon or the large icon
displayed for the form in Outlook.
n Send Form Definition with Item: If you will be sending the form to people who do not
have access to the form in the Organizational Forms Library — for example, sending a
message to someone outside your company — check this option so the form definition is
sent along with the data. This enables people to view the form as it was designed.
n Use Form Only for Responses: If this option is selected, people who receive the form
and then respond are forced to use the form for their response.
Understanding the Actions Page
The Actions page, shown in Figure 27.13, defines the routing capabilities that the form has. In
other words, it specifies what a recipient can do with the form:
n Reply: Reply to the original sender with the message subject prefixed by “Re:”.
n Reply to All: Reply to the original sender and all recipients with the message subject
prefixed by “Re:”.
n Forward: Forward the message with the message subject prefixed by “FW:”.
n Reply to Folder: Post to a folder without adding anything to the subject.
To modify any of these actions, double-click the action you want to change to open the Form
Action Properties dialog box for that action. This is shown in Figure 27.14. The options are
n Enabled: This option must be selected for the action to be available to a recipient.
n Form Name: Specifies the form used for the action. Normally this is the same form but
you can specify that another form be used for replies and forwards if desired.
n When Responding: This option determines certain aspects of how a response is created,
such as whether the original text is included in the response. Normally this is set to
Respective User’s Default, which means that the response settings that are in effect on the
recipient’s system will be used.
n This Action Will: Specifies what happens when the recipient chooses the action.
n Subject Prefix: Specifies any prefix that will be added to the subject line.