Microsoft Office Tutorials and References
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in an Offline Folders File regularly synchronized with the information on the server. It is this fact —
that all users’ information is stored centrally — that gives Exchange Server its power in terms of
collaborating and sharing information with others.
In many ways, using Outlook with an Exchange Server account is no different from using it with a
regular — that is, non-Exchange — email account. You’ll have an email address and can send and
receive messages. You’ll have all the usual folders — Inbox, Contacts, Tasks, Search Folders, and so
on. You also have some other folders, called public folders that are central to the way Exchange
Server works, as is explained soon. You can see the folder structure of a typical Exchange account
in Figure 28.1.
What’s different in Exchange is that you can give other Exchange users the rights to use your
folders. For example, if you have an assistant, you could give him the rights to view your Calendar
folder and to schedule meetings for you. Or, while you are away on vacation, you could give a
colleague permission to view and respond to emails you receive so that important messages are not
ignored until you come back.
FIGURE 28.1
An Exchange account includes the same folders present in a non-Exchange account.
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