Microsoft Office Tutorials and References
In Depth Information
FIGURE 28.19
A blank group schedule before any members are added.
Using Group Schedules
To use a group schedule, select View Group Schedules from Outlook’s Actions menu. Outlook
opens the Group Schedules dialog box (shown earlier in Figure 28.18). Click the schedule you
want to use, then click Open. Outlook displays the schedule with each member’s schedule
indicated in the row next to his or her name, as shown in Figure 28.20. Blocks of time are marked as
one of the following according to the legend at the bottom of the dialog box:
n Busy: The member is busy and cannot be scheduled for anything else.
n Tentative: The member has tentatively scheduled this block of time, for example if they
have an unconfirmed appointment. You can schedule over a tentative block of time and
the member will have to decide between the conflicting events.
n Out of Office: The member is away from the office and therefore not available.
n Open: The member has nothing scheduled. You can schedule over these blocks of time.
n No Information: If Exchange has no information about the member’s schedule it is
marked this way. It might indicate that the member does not use Outlook or that there is
a problem with their account.
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