Microsoft Office Tutorials and References
In Depth Information
Delegation Versus Folder Permissions
In some situations, you may be able to accomplish the desired sharing by granting folder access
rather than creating a delegate. What sets a delegate apart is that this person can send items on
your behalf including creating and responding to meeting requests. See the section “Granting Folder
Access” later in this chapter.
data is a delegate . Delegation is done on a per-folder basis and is available with these folders:
Calendar, Tasks, Inbox, Contacts, Notes, and Journal. A user who has been granted delegate
permissions is sometimes referred to as an assistant .
When you use delegation, you can assign one of the following levels of permission to an assistant:
n None: This is the default — it does not let the assistant access the folder at all.
n Reviewer: This level of permission allows the assistant to read items but not add new
items or edit existing items.
n Author: This level of permission allows the assistant to read items and add new items but
not to edit existing items.
n Editor: This level of permission allows the assistant full access to read, create, and edit items.
This section shows you how to create a delegate and define his/her permissions:
Select Options from the Tools menu to open the Options dialog box.
Click the Delegates tab (shown in Figure 28.22). If you have not yet created any
delegates, this list will be empty, as shown in the figure.
Click Add to open the Add Users dialog box (see Figure 28.23).
If necessary, select the desired address book in the Address Book list.
Double-click the desired user. You can select more than one user if you want each to have
the same delegate permissions.
Click OK to open the Delegate Permissions dialog box (see Figure 28.24).
For each of the folders listed in this dialog box, use the adjacent list to select the
permission that you want the delegate to have: Reviewer, Author, Editor, or None.