Microsoft Office Tutorials and References
In Depth Information
Opening another user’s folder when you have delegate permissions.
Sending Email on Behalf of Another User
If you have been given delegate permission for another user’s Inbox, you can send email on behalf
of that person:
Create a new email message.
If necessary, display the From field by clicking the Show From button on the Options
In the From field, type the name of the person on whose behalf you are sending the
Compose, address, and send the message as usual.
Scheduling on Behalf of Another User
If you have been given delegate permission for another user’s calendar, you can schedule
appointments and meetings on behalf of that person. All you need to do is open that person’s Calendar folder
as described earlier and then create the item as you normally would in your own Calendar folder.
When you send a meeting request on behalf of someone else, the message will appear to the recipient
as having come from the calendar owner, not the assistant. When the message is opened, however,
the header will reveal that the request was sent by the assistant on behalf of the calendar owner.
Granting Folder Access
Granting other users access to your folders is similar to delegation in some ways. The primary
difference is that delegation permits other users to send items on your behalf whereas granting folder
access does not. Folder access also provides a finer level of control over what people can and
cannot do in individual folders.
To grant another user access to a folder, or to change access rights, right-click the folder and select
Change Sharing Permissions from the context menu. Outlook opens the Properties dialog box for
that folder with the Permissions tab displayed, as shown in Figure 28.26. Then:
n To add permissions for a new user: Click the Add button and select the user from the
Add User dialog box.
n To change permissions for an existing user: Click that user in the list.