Microsoft Office Tutorials and References
In Depth Information
Linking a Shared Calendar to Outlook
If you want to be able to view the shared events calendar without going to the SharePointSPS site,
you can link it to Outlook. Then it is available like any other calendar in Outlook, although it is
read-only. Changes to the shared Events list are automatically reflected in the local Outlook version.
To create the link, click the Link to Outlook button at the top of the Events list. Outlook warns
you about linking only to lists from trusted sources. Click Yes to create the link, or click the
Advanced button to set advanced linking options (these rarely need to be changed).
Working with Alerts
You have seen, earlier in this chapter, how you can configure SharePointSPS to send you an email
alert whenever a contact or the Events list has changed. You can also configure SharePointSPS to
send alerts when other kinds of documents are changed, although this is beyond the scope of this
Once an alert has been set up on the SharePointSPS site, and you have received at least one alert
in Outlook, you can manage alerts from within Outlook. Here are the steps to follow to create a
new alert:
Open the Inbox or any other mail folder.
Select Rules and Alerts from the Tools menu to display the Rules and Alerts dialog box.
If necessary, click the Manage Alerts tab (see Figure 29.7).
Click the New Alert button to open the New Alert dialog box (see Figure 29.8).
Expand the Source Currently Sending Me Alerts branch. You should see the
SharePointSPS web site listed there.
Click the SharePointSPS web site link to open the SharePointSPS site’s New Alert page in
your browser (see Figure 29.9).
Select the list or document for which to set the alert.
Click Next.
Specify the type and frequency of the alert.
Click OK to complete the alert definition.
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