Microsoft Office Tutorials and References
In Depth Information
n Server Port Numbers, Outgoing Server: Regardless of whether your incoming server is
POP or IMAP, your outgoing server will be SMTP and the default port number is 25. Do
not change this unless you know that your outgoing mail server uses a different port, a
n This Server Requires an Encrypted Connection (SSL): Turn this option on for the
incoming and/or outgoing mail server if required.
n Server Timeouts: This is the amount of time that Outlook will wait for the mail server
to respond when retrieving/sending email. The default setting of 1 minute works fine in
most cases. If you find Outlook timing out, it probably means that you are working over
a slow connection or that your server is often busy. Try a longer timeout setting to resolve
If you are working with a POP account, you have several settings available that control how
Outlook handles messages on the server:
n Leave a Copy of Messages on the Server: By default, messages that you have received
are removed from the server as soon as they are downloaded to Outlook. Turn this option
on if you want Outlook to leave the messages on the server after download. This can be
useful if you will want to later retrieve your messages from another computer.
n Remove from Server after ... Days: Specifies how long messages are to be retained on
the server after they have been downloaded.
n Remove from Server when Deleted from ‘Deleted Items’: A message will be retained
on the server until you permanently delete it in Outlook.
If you are working with an IMAP account there is one unique option, Root Folder Path, which
specifies the root folder of the mailbox. Normally you will leave this blank and Outlook will use
the default root folder on the server. If you need to specify a different root folder, enter it here.
The Folders tab is available in the Internet E-mail Settings dialog box only for IMAP accounts. It
lets you specify whether copies of sent mail should be stored in the default Sent Items folder or
somewhere else. If you choose the latter option you can select the folder to use or create a new
Downloading an Exchange Profile
Some Exchange account providers give you the option of downloading an Exchange profile file to
your computer. When you run this file, it sets up the Exchange profile for you. If available, this is
an easy and error-free way to set up an Exchange profile.