Microsoft Office Tutorials and References
In Depth Information
There are several other actions you can take with email accounts in the Account Settings dialog box:
n Repair: Outlook will try to connect to your email provider and refresh your account
settings. This is the first step to try if an email account has suddenly stopped working.
n Remove: Deletes the account.
n Set as Default: If you have two or more email accounts, makes the selected account the
What exactly is the default email account? It’s the account that is used to send email messages that
you create from scratch. When you create an email message by replying to a message you have
received, it will be sent using the account that the “reply to” message was received through. Note,
however, that when you are composing an email message you can always change the account that
the message will be sent through. This is explained in the next chapter.
Using Outlook Profiles
An Outlook profile stores information about a user’s accounts and settings. All Outlook users have
a single profile, and for most people that is all that is needed. In some circumstances, multiple
profiles can be useful. This section explains how to create and use profiles in Outlook.
In the first part of this chapter you learned how to set up your email accounts. Later chapters deal
with configuring other aspects of Outlook such as RSS feeds and the screen appearance. All this
information constitutes your profile. The vast majority of users never have a need for more than
one profile, but there are situations where they can be useful:
n If you want to completely segregate two or more types of information, such as work and
personal, you can create a profile for each.
n If you want to keep your regular POP and IMAP email accounts separate from an
n If more than one person uses the same computer, each person can have their own profile.
The third reason is usually a moot point because modern versions of Windows provide for different
user accounts for logging on to Windows, which automatically gives each user their own Outlook
profile. If, however, you want more than one person to use the same Windows logon and have
separate Outlook data, you can use profiles.
Please note that creating an Outlook profile is not the same as creating a separate personal folders
file. Although a given Outlook profile can have one or more personal folders files, each profile’s
folders are kept separate from other profiles.