Microsoft Office Tutorials and References
In Depth Information
Enter a name for the new profile and click OK.
Follow the on-screen prompts to set up your email account. This procedure is covered
earlier in this chapter.
Other actions you can take in the Mail dialog box are
n Remove: Removes the selected profile from the system.
n Properties: Lets you view and edit the properties of the profile, including the email
account settings and data files. You learned how to work with email settings in Chapter ??
and data files in Chapter ??.
n Copy: Makes a copy of the selected profile under a new name. This is useful if you want
a new profile that has some of the same settings as an existing one. Create a copy then
edit it as needed.
n Prompt for a Profile: If this option is selected and you have more than one profile, Outlook
will prompt you to select the profile you want to use each time the program starts.
n Always use the Profile: Select the profile that you want Outlook to use from the list.
Switching Profiles
You cannot switch from one profile to another while Outlook is running. If you selected the
Prompt for a Profile option (as explained in the previous section), quit Outlook and restart it, then
select the desired profile when prompted.
If you selected the Always Use this Profile option (also explained in the previous section), you
must perform the following steps:
Quit Outlook.
Select Control Panel from the Windows Start menu.
From Control Panel, open Mail.
Click the Show Profiles button.
Select the Prompt for a Profile option.
Close all dialog boxes.
Start Outlook.
Setting up your email account — or accounts, as the case may be — is the first thing you must do
if you want to use Outlook to send and receive email. Outlook supports several different kinds of
accounts and you can be using one, two, or more different account types at the same time. Once
you have your accounts set up and working, you can usually forget about them. Occasionally,
however, you may need to modify some account settings and Outlook provides for that, too. Also, you
can set up multiple Outlook profiles if you have the need.
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