Microsoft Office Tutorials and References
In Depth Information
Deleting Autocomplete Items
If someone changes their email address you may find their old, invalid address still appearing on
the autocomplete list. When the list is displayed and you see an address you no longer want, use
the down arrow key to highlight it and then press Del.
If you have more than one address book you should select it in the Address Book list. The default
address book, which is adequate for many Outlook users, is called Contacts. The entries in the
selected address book are displayed in an alphabetized list. Then, add recipients to your message
as follows:
n Select a single recipient by clicking it. Select multiple recipients by holding down Ctrl
while clicking.
n Add the selected recipient(s) to the To, CC, or BCC field by clicking the corresponding
n Add the selected recipients to the active field by pressing Enter. The active field is the one
corresponding to the button you clicked — To, CC, or BCC — to display the Select
Names dialog box.
n Add a single recipient to the active field by double-clicking the recipient in the list.
n To remove a recipient from the To, CC, or BCC field, click it — the entire name will
become highlighted — and press Del.
When you are finished adding recipients, click the OK button to return to the message.
Searching for Recipients
The Select Names dialog box lets you search for recipients by name or other information. Look at
the upper-left corner of the Select Names dialog box (refer back to Figure 4.2). If you select the
Name option and start typing in the box, Outlook will automatically highlight the first contact in
the list that matches what you have typed so far. If there are no matches the highlight moves to the
end of the list.
If you select the All Fields option, enter the desired search text in the box and click the Go button.
Outlook will display any contacts that have a match in any of their fields, such as Company or
Mailing Address. You learn about Outlook contacts and the various kinds of information that can
be stored in Chapter 10.
Sending Attachments
An attachment is a file that you send along with an email message. When the recipient receives the
message he or she can save the file to disk and open it. Attachments can be a very useful way to
pass documents around — whether it’s sending photos of the kids to other family members or
distributing a Word document to your colleagues for review.
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