Microsoft Office Tutorials and References
In Depth Information
Sending and Receiving
Outlook’s default is to send and receive messages on all accounts when the program first starts
and then every 30 minutes. If you want to send/receive manually, click the Send/Receive
button on the toolbar or press F9.
Saving Message Drafts
If you have started to compose a message and decide to complete it later, you can save a copy in
the Drafts folder by clicking the Save icon — it looks like a diskette — on the Quick Access toolbar
at the top left of the message window. You can also select Save from the menu that is displayed by
clicking the Office button (the round icon in the top-left corner of the message window).
When you are ready to continue working on the message, open the Drafts folder by clicking it in
the navigation pane, then double-click the message to open it. You can now complete and send the
message as usual.
By default, Outlook saves copies of open items, including messages you are composing, every three
minutes.
Reading and Replying to Messages
When Outlook receives an email message it is placed in your Inbox folder, as shown in Figure 4.5.
By default, messages are sorted by the time and date they were received. You can see that the
sender, the subject, the time/date received, and the message size are displayed. Please also note the
following:
n A message that you have not yet read is displayed in bold type with a closed envelope
icon — for example, the top message in the figure. A message that has been read is
displayed in normal type with an open envelope icon — the bottom message in the figure.
n If the message includes one or more attachments, a paper clip icon is displayed.
Reading a Message
To read a message, double-click it in the Inbox. The message will open in its own window, as
shown in Figure 4.6.
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