Microsoft Office Tutorials and References
In Depth Information
n Create Rule: Lets you create a rule for handling similar messages. Rules are covered in
Chapter 9.
n Block Sender: Adds the message sender to your Blocked Senders list and moves the
message to the Junk E-mail folder. You’ll find more details on dealing with junk email in
Chapter 8.
n Safe Lists: Adds the sender or the sender’s domain to your safe list. See Chapter 8 for
more details.
n Categorize: Assign the message to an Outlook category. See Chapter 17 for more
information on using categories.
n Follow Up: Flag the message for follow-up and/or create a reminder associated with the
message.
n Related: Find other messages from the same sender or that are related by subject or
content.
Replying to and Forwarding Messages
Replying to and forwarding messages are two very useful things you can do with email using
Outlook. When a mail message is open you have three buttons in the Respond section of the
ribbon:
n Reply: Creates a new message addressed to the person who sent you the original message.
The new message contains the entire original message, and the subject of the new
message is “Re:” followed by the subject of the original message.
n Reply to All: Same as Reply except the new message is also addressed to any other people
the original message was sent to.
n Forward: Creates a new, unaddressed message. The new message quotes the entire
original message and the subject is “FW:” followed by the subject of the original message.
At this point the new message is ready for editing. You can add your own text to the body of the
message, add or remove recipients (you must add at least one recipient when forwarding), add
attachments, and so on. When you’re finished, click Send.
Another message forwarding option is to select Forward As Attachment from the Actions menu. A
new email message is created with the original message attached as a separate file rather than being
inserted into the body of the new message.
What About Attachments?
When you reply (or reply all) to a message, any attachments that came with the original message
are not included. When you forward a message, however, attachments are included.
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