Microsoft Office Tutorials and References
In Depth Information
Importing from Other Text-Based Formats
Importing from Other Text-Based Formats
In addition to Word, PowerPoint also imports from plain-text fi les, from WordPerfect (5. x
or 6. x ), from Microsoft Works, from Rich Text Format, and from Web pages. The procedure
is the same as in the preceding steps. By default, the fi le type in the Insert Outline dialog
box is set to All Files, so you should see all usable fi les automatically, provided they have
the correct extensions.
If you are setting up a plain-text fi le for import, you obviously won’t have the outlining
tools from Word at your disposal. Instead, you must rely on tabs. Each line that should be
a title slide should start at the left margin; fi rst-level bullet paragraphs should be preceded
by a single tab; second-level bullets should be preceded by two tabs, and so on.
Post-Import Cleanup
After importing text from an outline, there will probably be a few minor corrections that
you need to make. Run through this checklist:
The fi rst slide in the presentation might be blank. If it is, then delete it.
The Title Slide layout may not be applied to the fi rst slide; apply that layout, if nec-
essary. (You can use the Layout list on the Home tab.)
A theme may not be applied; choose one from the Design tab, if necessary, or for-
mat your slide masters and layouts as desired.
See Chapter 4 for more information on working with themes.
Some of the text might contain manual formatting that interferes with the theme
formatting and creates inconsistency. Remove any manual formatting that you
notice. One way to do this is to switch to Outline view, select all of the text in the
Outline pane by pressing Ctrl+A, and then stripping off the manual formatting by
pressing Ctrl+spacebar or by clicking the Reset button in the Slides group on the
Home tab.
If some of the text is too long to fi t comfortably on a slide, change to a different
slide layout, such as a two-column list, if necessary. You might also need to split
the content into two or more slides.
There might be some blank bullet points on some slides (if you missed deleting all
of the extra paragraph breaks before importing). Delete these bullet points.
Opening a Word Document as a New Presentation
Instead of importing slides from a Word document or other text-based document, as
described in the preceding section, you can simply open the Word document in PowerPoint.
PowerPoint starts a new presentation fi le to hold the imported text. This saves some time
if you are starting a new presentation anyway, and you don’t have any existing slides to
merge with the incoming content.
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