Microsoft Office Tutorials and References
In Depth Information
Changing the Font Theme
Avoid serif fonts for tiny text, because the serifs tend to break up on-screen at
small sizes.
Avoid script fonts in presentations, because they are hard to read.
Avoid novelty fonts, because they take the focus away from your message.
Another consideration when choosing fonts is whether the PC on which you present the
show is likely to have the same fonts installed. If you stick with Windows-supplied fonts
such as Arial and Times New Roman, which are available in Windows XP and newer versions,
this is a non-issue. However, if you use a font that came with Offi ce 2007 and later only,
such as Calibri or Cambria, but you plan to present on a PC that uses Offi ce 2003 or earlier,
then you might want to embed the fonts in the presentation when you are saving it. If you
present or edit the show on a PC that does not have the right fonts, and the fonts are not
embedded, then PowerPoint will use fonts that are as close as possible to a match. Although
this is helpful, it can also cause strange and unexpected line breaks in your text.
When you install the free Compatibility Pack in PowerPoint 2003 or earlier, it not only enables you to open PowerPoint 2007 and
later files, but it also installs the fonts introduced in PowerPoint 2007 such as Calibri.
To embed fonts when saving the presentation, choose Tools
Save Options in the Save As dialog box. Select the Embed Fonts in
the File check box, and click OK.
If you end up on the other side of that equation and are stuck with a presentation that uses fonts that your system
doesn’t have, use Replace Fonts to replace all instances of the missing font with one that is available on your PC. See
“Replacing Fonts” later in this chapter.
Changing the Font Theme
Choosing a different font theme is covered in Chapter 4 because of the connection between
themes and fonts, but let’s have another look at it here in the context of font formatting.
A font theme is a specifi cation that names two fonts: one for headings (titles) and one for
body text (everything else). Font themes apply to all text that uses the font placeholders
rather than a fi xed font. To switch to a different font theme, follow these steps:
1. Switch to Slide Master view (View
Slide Master) .
2. If you have more than one slide master in this presentation, click the slide
master you want to affect.
Any of that slide master’s layout masters can be selected in the left pane; you do not have to select the slide master
thumbnail itself in order to apply the font theme change to all layouts in that slide master.
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