Microsoft Office Tutorials and References
In Depth Information
Chapter 7: Correcting and Improving Text
Correcting and Improving Text
Finding and replacing text
Correcting your spelling
Setting the editing language
Using AutoCorrect to i x common problems
Using AutoFormat as you type
Using smart tags
Using the research tools
PowerPoint contains many tools that can help you avoid embarrassing mistakes in your presen-
tation’s text, and this chapter takes a look at some of them. You’ll learn how to replace one
text string with another, perform a spelling check, set up PowerPoint to correct your most
common errors automatically, and use the research tools in PowerPoint, including encyclopedias,
translation guides, and thesauruses.
Finding and Replacing Text
Like all Microsoft applications, PowerPoint has a built-in Find tool, which lets you search
for — and, optionally, replace — a string of text anywhere in your presentation. This feature works
in all views except for Slide Show, in which it isn’t applicable. However, in Slide Sorter view, it fi nds
and replaces all instances only; you cannot interactively confi rm each instance.
We will fi rst take a look at the Find function. For example, let’s say that Bob Smith was fi red this
morning. (Poor Bob.) Now you need to go through your presentation and see whether Bob’s name
is mentioned so that you can take out any lines that refer to him. Follow these steps to fi nd a text
string (such as Bob Smith ):
1. Click Home
Find, or press Ctrl+F. The Find dialog box appears.
2. Type what you want to find in the Find What text box, as shown in Figure 7.1. If you
want to fi nd a text string that you have searched for before, open the Find What drop-down
list and select it. This is sometimes faster than retyping.
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