Microsoft Office Tutorials and References
In Depth Information
Chapter 7: Correcting and Improving Text
Type what you want to i nd, and then click the Find Next button.
3. If you want to find only whole words or to match the case, select the appropri-
ate check box.
4. Click Find Next. The display jumps to the ﬁ rst instance of the text in your presen-
tation, starting from the insertion point, working downward through the presenta-
tion, and then looping back to the top.
5. If the found instance was not the one that you were looking for, or if you want
to see if there are other instances, click the Find Next button again. You can
continue clicking the Find Next button until you have seen all of the instances.
When PowerPoint cannot ﬁ nd any more instances, the message “The search text
was not found” appears and you must click OK to clear it.
6. Click Close when you are finished.
You can also perform a replace, which adds functionality to the Find feature. This action
ﬁ nds the speciﬁ ed text and then replaces it with other text that you specify. For example,
suppose that you are preparing a presentation for the Acme Corporation’s sales staff. Two
days before the presentation, you ﬁ nd out that the Primo Corporation has purchased Acme.
You now need to go through the entire presentation and change every instance of Acme to
While you are using the Find feature, as explained in the preceding steps, you can switch to the Replace dialog box by clicking the
Replace button. When you do so, the Find string transfers over to the Replace dialog box, so that you don’t have to retype it.
To ﬁ nd and replace a text string, follow these steps:
1. Click Home
Replace, or press Ctrl+H. The Replace dialog box appears.
The Replace button on the Home tab has a drop-down list. From this list, you can tell Replace Fonts to do a i nd-and-
replace for certain font usage. You learn more about this in Chapter 5, “Formatting Text.”