Microsoft Office Tutorials and References
In Depth Information
Correcting Your Spelling and Grammar
2. Type the text that you want to find in the Find What text box. If you have pre-
viously used Find or Replace, the most recent text that you found appears in the
text box.
3. Type the new text in the Replace With text box. For example, if you were replac-
ing layoffs with downsizing , it would look like Figure 7.2.
Enter what you want to i nd and what you want to replace it with.
4. If you want whole words only or a case-sensitive search, select the appropriate
check box.
5. Click Find Next to find the first instance.
6. If you want to replace that instance, click the Replace button. The next instance
appears automatically. After this, click Find Next to go on.
7. Repeat step 6 to check and selectively replace each instance, or click the
Replace All button to change all instances at once.
8. When you are finished, click Close. You may have to click OK fi rst to clear a dia-
log box telling you that the specifi ed text was not found.
Correcting Your Spelling and Grammar
If you think that a spelling and grammar check can’t improve the look of your presenta-
tion, just think for a moment how ugly a blatant spelling error would look in huge type
on a fi ve-foot projection screen. Frightening, isn’t it? If that image makes you nervous, it
should. Spelling and grammar mistakes can creep past even the most literate people, and
pop up where you least expect them, often at embarrassing moments.
Fortunately, like other Microsoft Offi ce programs, PowerPoint comes with a powerful spell-
ing and grammar program that can check your work for you at any time, minimizing the
number of embarrassing mistakes. The Offi ce programs all use the same spelling and gram-
mar checker, and so if you are familiar with it in another Offi ce application, you should be
able to breeze through a spell check in PowerPoint with no problem.
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