Microsoft Office Tutorials and References
In Depth Information
Checking the Entire Presentation
Add to Dictionary. Adds this word to PowerPoint’s custom dictionary. (You learn
more about the custom dictionary later in this chapter.)
Options and then click-
ing Proofing. Click the Hide Spelling and Grammar Errors check box and click OK. This just turns the underlines off; it doesn’t stop
PowerPoint from checking spelling as you type. A separate Check Spelling As You Type check box, in the same location, does that.
Turning off Check Spelling As You Type relieves PowerPoint of a small processing burden, making it run a bit faster.
If you don’t want to see the red wavy underlines on-screen, you can turn the feature off by selecting File
Checking the Entire Presentation
If your presentation is long, it can become tiresome to individually right-click each
wavy-underlined word or phrase. In such cases, it’s easier to use the Spelling feature in
PowerPoint to check all of the words in the presentation.
7
To begin the spell check, click Review
Proofi ng and then click the Spelling button, or
press F7. If there are no misspelled words in your presentation, PowerPoint presents a dia-
log box telling you that your spell check is complete. Click OK to close this dialog box. If,
on the other hand, PowerPoint fi nds a misspelled word, a Spelling task pane opens (or a
Grammar task pane if it’s a grammar error), and you can choose from several options. Figure
7.4 shows the Spelling task pane.
The following options are on the Spelling task pane:
Suggestions list. Lists words that are close to the spelling of the word that you
actually typed. Choose the one you want by clicking it and then click the Change
button.
Change button. Changes the selected instance of the word to the word selected in
the Suggestions list.
Change All button. Changes all occurrences of the word in the entire presentation
to the word selected in the Suggestions list.
Ignore button. Skips the selected instance of the word, removing the red underline
that indicates it may be misspelled.
Ignore All button. Skips over all occurrences of the word in this PowerPoint
session only.
Add button. Adds the word to PowerPoint’s custom dictionary so that it is recog-
nized in the future.
Pronunciation button. Pronounces the word pronounced that is currently selected
in the Suggestions list.
Language box. Selects a different language (and thereby a different dictionary)
with which to check spelling.
 
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