Microsoft Office Tutorials and References
In Depth Information
Using AutoCorrect to Fix Common Problems
Capitalize First Letter of Table Cells. Leave this option selected to capitalize
the fi rst letter of the fi rst word within a table cell. Otherwise, PowerPoint does
not treat text in a table as a sentence for capitalization purposes.
Capitalize Names of Days. Leave this option selected to make sure that the
names of days, such as Sunday , Monday , and so on, are capitalized.
Correct Accidental Use of cAPS LOCK key. If you accidentally leave Caps Lock
on, PowerPoint can sometimes detect it and fi x this problem. For example, if you
type the sentence, “hE WAS GLAD TO SEE US,” PowerPoint may conclude that the
Caps Lock is inappropriately on, and so it turns the Caps Lock off for you and
fi xes the sentence.
Replace Text as You Type. This option activates the main portion of
AutoCorrect, the word list. You must leave this option selected if you want
AutoCorrect to correct spelling as you are typing. For example, if you type yoiu ,
PowerPoint automatically changes it to you .
6. Add items that you commonly misspell to the Replace/With list at the bottom
of the dialog box. By default, this list already contains a number of word and sym-
bol pairs. To the left is the common misspelling, and to the right is the word that
PowerPoint substitutes in its place. Scroll through this list to see the types of cor-
rections that PowerPoint makes. To add a word pair to the list, type the misspelling
in the Replace text box and then type the replacement in the With text box. Then
click the Add button. You can also add corrections through the Spelling dialog box.
You can use AutoCorrect to insert typographical symbols. The (C) entry is already set up to insert a copyright symbol, for example,
and the (R) entry will insert a registered trademark symbol. If there is a symbol you use frequently yourself, feel free to set up an
AutoCorrect entry to insert it more easily.
If PowerPoint insists on making a correction that you do not want, you can delete
that correction from the list. Simply select it from the list and click Delete. For
example, one of my clients likes me to code certain headings with (C) in front
of them, and so the fi rst thing that I do in any Offi ce program is to remove the
AutoCorrect entry that specifi es that (C) must be converted to a copyright symbol ©.
7. When you are finished, click OK to close the AutoCorrect dialog box.
8. Click OK to close the PowerPoint Options dialog box.
Don’t use AutoCorrect for misspellings that you may sometimes want to change to some other word or you may
introduce embarrassing mistakes into your document. For example, if you often type pian instead of pain , and you
also sometimes type pian instead of piano , don’t tell PowerPoint to always AutoCorrect to pain or you may i nd that
PowerPoint has corrected your attempt at typing piano and made it pain !
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