Microsoft Office Tutorials and References
In Depth Information
Copying Content from Other Programs
Copying Content from Other Programs
Let’s assume for the moment that you don’t need any special linking or embedding. You just
want the content from some other program to be placed on a PowerPoint slide. You have
two choices: Use the Clipboard, or drag and drop the content from the other program to
PowerPoint.
Using the Clipboard
The easiest way to place something into PowerPoint is to use the Windows Clipboard.
Because almost all Windows-based programs employ the Clipboard, you can move data from
any program to almost any other with a minimum of fuss. Follow these steps:
1. Create the data in its native program or open a file that contains it.
2. Select the data you want, and click Copy on the Home tab, or if it is not an
Office program, choose Edit
Copy.
3. Switch to PowerPoint, and display the slide on which you want to place the
content.
4. Click Paste on the Home tab. The content appears on the slide. PowerPoint makes
its best guess as to the correct formatting. For example, if you paste Excel work-
sheet cells, it attempts to convert them to a table because that’s the closest match
among the native PowerPoint layouts.
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5. Move or resize the new content as necessary on the slide.
Don’t forget that there are many alternative methods for using the Copy and Paste commands. The shortcut keys are
among the fastest: Ctrl+C for copy and Ctrl+V for paste.
PowerPoint, like all Offi ce 2013 applications, has an enhanced version of the Clipboard that
is available when both the source and destination locations are Microsoft Offi ce applica-
tions. It enables you to copy more than one item at a time to the Clipboard and then choose
among them when pasting. When pasting to a non-Offi ce application, however, only the
last item copied to the Clipboard is available.
When you copy twice in a row without pasting while in an Offi ce application, the Clipboard
task pane appears, with each copied clip separately listed. You can also open this Clipboard
task pane by clicking the dialog box launcher in the Clipboard group on the Home tab.
If pressing Ctrl+C twice doesn’t open the Clipboard, open the task pane the other way (by clicking the dialog box
launcher in the Clipboard group on the Home tab), and then click the Options button and click Show Ofi ce Clipboard
When Ctrl+C Is Pressed Twice.
 
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