Microsoft Office Tutorials and References
In Depth Information
Using the Drag-and-Drop Feature
Using the Drag-and-Drop Feature
In some cases, you can also use the drag-and-drop feature to move an object from some
other application (or from a fi le management window) to PowerPoint. Not all Windows pro-
grams support this feature though. If you’re not sure whether a program supports it, try it
and see. Here’s how to drag and drop something:
1. Create the object in its native program or open the file that contains it. The
object can be a single unit such as an entire graphic, or it can be a small piece of a
larger document or image such as a few cells selected from a large worksheet.
2. Open PowerPoint and display the slide on which you want to place the data.
3. Resize both applications’ windows so that both the data and its destination are
visible on-screen.
4. Select the data in its native program.
5. If you want to copy, rather than move, hold down the Ctrl key.
6. Drag the content to the PowerPoint slide. An outline appears on the PowerPoint
slide showing where the data will go.
7. Release the mouse button. The data is moved or copied.
When you’re dragging and dropping data from Excel, it arrives in PowerPoint in a plain text box, with columns and
rows separated by spaces. If you want to retain the original tabular format from Excel, use the copy-and-paste fea-
ture, not the drag-and-drop feature.
As with copying and pasting, not all content gets the “plain paste” treatment when you
drag and drop. Generally speaking, text-based data will drag without embedding, but
graphical-based data will usually embed. (There are exceptions.) Use the Paste Special
method described earlier rather than dragging and dropping if you run into this situation.
Inserting Graphics from a File
When you copy and paste or drag and drop to insert content from a graphical-based applica-
tion, as mentioned in the preceding section, PowerPoint embeds by default. This makes the
fi le size larger than necessary for the PowerPoint presentation, however, so it’s better to
use the Pictures button (Insert tab) when you insert graphics. This inserts a plain old copy
of the picture, without embedding, and keeps the PowerPoint fi le size more manageable.
Introducing OLE
The abbreviation OLE stands for Object Linking and Embedding . It enables Windows-based
applications that support it to share information dynamically. That means that the object
remembers where it came from and has special abilities based on that memory. Even though
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