Microsoft Office Tutorials and References
In Depth Information
Linking and/or Embedding Part of a File
the picture in PowerPoint. You can always break the link when you fi nalize the pre-
sentation if you want to cut down on the fi le size.
If you know that a coworker is still fi nalizing a chart or drawing, link to their
working fi le on the network. Then whenever changes are made to it, your copy will
also be updated. (Beware, however, that once you take your presentation away from
the computer that has network access, you can no longer update the link.)
Linking and/or Embedding Part of a File
As I mentioned earlier, you can link or embed either a part of an existing fi le or the whole
fi le. If you need only a part of an existing fi le, such as a few cells from a worksheet, an
individual chart, or a few paragraphs of text, you use the following procedure:
1. In its native application, create or open the file containing the data you want
to copy.
2. If you have just created the file, save it. The fi le should have a name before you
go any further if you are linking; this is not necessary for embedding, but it won’t
hurt anything.
3. Select the data you want.
4. On the Home tab, click Copy, or press Ctrl+C.
5. Switch to PowerPoint and display the slide on which you want to paste
the data.
6. On the Home tab, open the Paste button’s menu and click Paste Special. The
Paste Special dialog box opens.
7. If you want to embed, leave Paste selected. If you want to link, click Paste Link.
See Figure 13.4.
Use the Paste Special dialog box to link or embed a piece of a data i le from
another program.
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