Microsoft Office Tutorials and References
In Depth Information
Embedding an Entire File
8. Choose the format from the As list. Because you want to link or embed, choose a
type that ends with the word object .
9. If you want the pasted object to appear as an icon instead of as itself, mark the
Display as Icon check box. This check box might be unavailable if the object type
you chose in step 8 does not support it.
10. Click OK. The object is placed in your presentation.
If you link the object, each time you open your PowerPoint presentation, PowerPoint
checks the source fi le for an updated version. If you embed the object, you can double-click
it at any time to open it in its native application for editing.
Perhaps you are wondering about the other data types. If you chose Paste in step 7 (rather
than Paste Link), you will see other formats on the list besides formats with object in their
names. All of these are non-linkable, non-embeddable formats. The choices depend on the
type of data but include some of the following:
Formatted Text (RTF). This data type formats text as it is formatted in the origi-
nal fi le. For example, if the text is formatted as underlined in the original fi le, it is
pasted as underlined text in PowerPoint.
HTML Format. This option formats the content as it would be formatted on a
web page.
Unformatted Text. This option ignores the formatting from the native fi le and
formats the text as the default PowerPoint font you’ve specifi ed.
Picture (Windows Metafile). The object appears as a 16-bit WMF-format graphic.
Picture (Enhanced Metafile). The object appears as a 32-bit EMF-format graphic.
Device Independent Bitmap. The object comes in as a bitmap picture, like a
Windows Paint image.
Enhanced Metai le is, as the name implies, an updated and improved i le format from Windows Metai le. It is a 32-bit
format, whereas Windows Metai le is a 16-bit format. Enhanced metai le graphics cannot be used in MS-DOS or
16-bit Windows applications.
Embedding an Entire File
Sometimes you might want to place an entire fi le on a PowerPoint slide — for example, if
the fi le is small and contains only the object that you want to display, like a picture. To
create this connection, you use the Object button (on the Insert tab), which is handier
than the procedure you just learned because you do not have to open the other application.
Here’s how:
1. In PowerPoint, display the slide on which you want to place the file.
2. Choose Insert
Object. The Insert Object dialog box opens.
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