Microsoft Office Tutorials and References
In Depth Information
Embedding a New File
3. Click the Create from File button. The controls change to those shown in
Figure 13.5.
FIGURE 13.5
Enter the i lename or browse for it with the Browse button.
4. Click Browse, and use the Browse dialog box to locate the file you want. Then
click OK to accept the fi lename.
5. (Optional) If you want to link instead of embed the file, mark the Link
check box.
Do not link to a i le housed on a disk that might not always be available during your presentation. For example, don’t
link to a removable drive unless you are also storing the presentation i le on the same drive. And don’t link to a net-
work drive unless you know the network will be available at show time from the computer on which you will present.
6. Click OK. The file is inserted on your PowerPoint slide.
You can tell that the fi le is embedded, rather than simply copied, because when you double-
click it, it opens in its native application. In contrast, when you double-click an item that
is copied without embedding, its Properties box or some other PowerPoint-specifi c dialog
box opens in PowerPoint. If you choose to link the object, you need to edit it in the native
application.
Embedding a New File
If you want to embed a foreign object, but you haven’t created that object yet, a really easy
way to do so is to embed it on the fl y. When you do this, the controls for the program open
within PowerPoint (or in a separate application window, depending on the application) and
 
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