Microsoft Office Tutorials and References
In Depth Information
When to Use Sounds — and When Not To
Associate a sound with an animation effect (such as a series appearing in a
graph) so that the sound plays when the animation effect occurs. For example, you
might have some text “drive in” onto a slide and associate the sound of an engine
revving with that action.
Associate a sound with a slide transition (a move from one slide to the next) so
that the sound plays when the next slide appears. For example, you may assign a
shutter-click sound, such as the sound that a slide projector makes when it changes
slides, to the transitions between slides.
Insert a musical soundtrack that plays automatically in the background. This is
useful for unattended (kiosk-style) presentations.
Link to online audio. You can create a link in your presentation to an online audio
source. When it is triggered for playback in the presentation, PowerPoint accesses
the clip via the Internet.
Record and embed a new audio clip. You a can use the sound recorder that is built
into PowerPoint to record your own new sounds with your computer’s microphone
and embed them in your presentation fi le.
If you download sounds from the Internet or acquire them from other sources, you must be careful not to violate any
copyright laws. Sounds recorded from television, radio, or compact discs are protected by copyright law, and you or
your company might face serious legal action if you use them in a presentation without the permission of the copy-
right holder.
When to Use Sounds — and When Not To
Sounds should serve the purpose of the presentation; you should never use them simply
because you can. If you add a lot of sounds purely for the fun of it, then your audience may
lose respect for the seriousness of your message. That being said, there are many legitimate
reasons to use sounds in a presentation. Just make sure that you are clear on what your
reasons are before you start working with them. Here are some ideas:
For new slides. You can assign a recognizable sound, such as a beep or a bell, to
each slide so that when your audience hears the sound, they know to look up and
read the new slide.
For voice-overs. You can record a short voice-over message from a CEO or some
other important person who could not be there in person.
For emphasis or humor. You can punctuate important points with sounds or use
sounds to add occasional humorous touches.
However, if you are trying to pack a lot of information into a short presentation, you might
want to avoid sounds that take up presentation time when they play, such as elaborate
 
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