Microsoft Office Tutorials and References
In Depth Information
Adding a Digital Music Soundtrack
Adding a Digital Music Soundtrack
Digital music clips, such as MP3 and WMA fi les, work just like other audio clips. You insert
them using the Insert
Audio on My PC command, as described earlier in this
chapter in “Inserting an Audio Clip from a File.”
In most cases, you will want the music to continue through multiple slides; see “Setting a
Clip to Continue across Multiple Slides” later in this chapter to learn how to do that. (The
easiest way is to display the Audio Tools Playback tab and mark the Play Across Slides
check box.) In addition, you will probably want to hide the icon for the audio track so that
it doesn’t get in the way. To do this, select the icon on the slide and then choose Audio
Tools Playback
Audio Options
Hide During Show.
By default, MP3 and WMA music tracks are embedded in the fi le rather than linked. If you
want to link them, click the arrow next to the Insert button in the dialog box where you
select the clip and choose to link to the fi le. This works the same as with any other audio
clip. (Note that embedding was not the default in PowerPoint 2007 and earlier, so if you are
working with a fi le created in an earlier version that already has a music soundtrack, the
fi le may be linked; the easiest way to change that is to remove it and reinsert it.)
Adding a CD Audio Soundtrack
If you want to use music from a CD as the background music for your presentation, you
might want to rip the track(s) you want to your hard disk fi rst. To rip means to make a copy
of the track in a digital audio format such as MP3 or WMA and save it on your computer.
You can then play the track without having to have the CD in the computer. Nearly any
music player software will rip tracks for you; Audacity is one such program that works well,
for example. (Avoid using Windows Media Player because it adds digital rights management
restrictions.) After ripping the tracks, insert them into the presentation as you would any
other audio fi le. See the previous section for an outline of the process.
In some instances you may prefer to use audio tracks directly from the CD. This method
keeps the size of the presentation fi le small because the music clip is not embedded in it,
but it requires you to have the CD in the PC as you show the presentation. You cannot use
CD audio tracks in presentations that you plan to distribute as self-running presentations
on a data CD or over the Internet because the computers on which it will run will not have
access to the CD.
Adding the Insert CD Audio Command to the Quick Access Toolbar
Microsoft recommends that you use digital audio tracks such as MP3 and WMA fi les for the
music in your presentation, so it has de-emphasized the command for inserting CD audio
in PowerPoint 2013. The command does not appear on the Ribbon by default. Therefore, if
you want to use this feature, you must add the command to the Quick Access Toolbar or to
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