Microsoft Office Tutorials and References
In Depth Information
problems may crop up during the presentation that you did not anticipate. Here are some
ideas for at least partially ﬁ xing the problem:
Make sure you test the presentation on the actual computer on which you are going
to show it, especially if you need a nonstandard codec.
Copy the entire presentation and all of its support ﬁ les to the fastest hard disk on
the system instead of running it from a CD. Hard disks have much faster access
time. Use File
Package Presentation for CD to collect the needed ﬁ les,
instead of manually copying them through Windows, to ensure that you get all of
the ﬁ les and properly resolve their links.
Run the entire presentation on the playback PC from start to ﬁ nish beforehand. If
there are delays, jerks, and lack of synchronization, just let it play itself out. Then
try the whole presentation again, and it will usually be much better the second
time. This happens because the system caches some of the data, and it’s faster to
read it from the cache than from the disk.
Make sure the playback PC is in the best shape it can be in. If feasible, upgrade its
RAM. Run Disk Defragmenter and Disk Cleanup on it, and make sure its video driver
is up to date.
Work with the original media clips to decrease their complexity, and then reimport
them into PowerPoint. For example, use video-editing software to lower the frames-
per-second of video clips, and use image-editing software to lower the dots-per-
inch of any large graphics.
If possible, spread out the more complex slides in the presentation so that they are
not adjacent to one another. Have an intervening slide that is just simple text.
If all else fails, convert the presentation into a video, or transfer the presentation
to DVD or videotape from the original PC (where presumably it plays correctly).
In this chapter, you learned how to place video clips on your slides and how to set them up
to play when you want them to. You learned about the differences between various video
formats and how to set up clips to play when you display the slide and/or when you click
them. You can set a clip’s volume and appearance and make it play at different starting
points and stop at different ending points.
In the next chapter, you’ll learn about transitions and object animation. With a transition,
you can create special effects for the movement from one slide to another. With object ani-
mation, you can control the entry and exit of individual objects on a slide. You can make
them ﬂ y in with special effects or build them dramatically one paragraph, bar, or shape at