Microsoft Office Tutorials and References
In Depth Information
Creating Handouts
will; they can listen to you or not, and they still have the information. It’s their
choice, and this can be extremely scary for less-confi dent speakers. It’s not just a
speaker confi dence issue in some cases, however. If you plan to give a lot of extra
information in your speech that’s not on the handouts, people might miss it if you
distribute the handouts at the beginning because they’re reading ahead.
You shouldn’t give the audience handouts because they won’t pay as close
attention to your speech if they know that the information is already written
down for them.
This philosophy falls at the other end of the spectrum. It gives the audience the
least power and shows the least confi dence in their ability to pay attention to you
in the presence of a distraction (handouts). If you truly don’t trust your audience
to be professional and listen, this approach may be your best option. However,
don’t let insecurity as a speaker drive you prematurely to this conclusion. The fact
is that people won’t take away as much knowledge about the topic without hand-
outs as they would if you provide handouts. So, ask yourself if your ultimate goal is
to fi ll the audience with knowledge or to make them pay attention to you.
You should give handouts at the end of the presentation so that people will
have the information to take home but not be distracted during the speech.
This approach attempts to solve the dilemma with compromise. The trouble with it,
as with all compromises, is that it does an incomplete job from both angles. Because
audience members can’t follow along on the handouts during the presentation,
they miss the opportunity to jot notes on the handouts. And because the audience
knows that handouts are coming, they might nod off and miss something impor-
tant. The other problem is that if you don’t clearly tell people that handouts are
coming later, some people spend the entire presentation frantically copying down
each slide on their own notepaper.
Creating Handouts
To create handouts, you simply decide on a layout (a number of slides per page) and then
choose that layout from the Print dialog box as you print. No muss, no fuss! If you want to
get more involved, you can edit the layout in Handout Master view before printing.
Choosing a Layout
Assuming you have decided that handouts are appropriate for your speech, you must decide
on the format for them. You have a choice of one, two, three, four, six, or nine slides per
1 Slide. Places a single slide vertically and horizontally “centered” on the page.
2 Slides. Prints two big slides on each page. This layout is good for slides that have
a lot of fi ne print and small details or for situations in which you are not confi dent
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