Microsoft Office Tutorials and References
In Depth Information
Creating Handouts
that the reproduction quality will be good. There is nothing more frustrating for an
audience than not being able to read the handouts!
3 Slides. Makes the slides much smaller—less than one-half the size of the ones in
the two-slide layout. But you get a nice bonus with this layout: lines to the side of
each slide for note-taking. This layout works well for presentations with slides that
are big and simple and the speaker is providing a lot of extra information that isn’t
on the slides. The audience members can write the extra information in the note-
taking space provided.
4 Slides. Uses the same size slides as the three-slide layout, but they are spaced out
two-by-two without note-taking lines. However, there is still plenty of room above
and below each slide, so the audience members still have lots of room to take notes.
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The four-, six-, and nine-slide handout layouts come in two varieties: vertical and horizontal. This does not refer to the
orientation of the slides or the paper but rather to the order in which the slides appear. A vertical layout runs the i rst
slide in the top-left corner, the second slide below that, and so on so that slides are ordered in vertical columns. A
horizontal layout, in contrast, places the i rst slide in the top-left corner and the second slide to its right, running the
slides in horizontal rows. Horizontal ordering is more common in the United States and Europe; vertical ordering is
more common in Asia.
6 Slides. Uses slides the same size as the three-slide and four-slide layouts, but
crams more slides on the page at the expense of note-taking space. This layout is
good for presentations with big, simple slides where the audience does not need to
take notes. If you are not sure if the audience will benefi t at all from handouts being
distributed, consider whether this layout would be a good compromise. This format
also saves paper, which might be an issue if you need to make hundreds of copies.
9 Slides. Makes the slides very tiny, almost like a Slide Sorter view, so that you
can see nine at a time. This layout makes them very hard to read unless the slide
text is extremely simple. I don’t recommend this layout in most cases because the
audience really won’t get much out of such handouts.
One good use for the nine-slide model is as an index or table of contents for a large presentation. You can include a
nine-slides-per-page version of the handouts at the beginning of the packet that you give to the audience members
and then follow it up with a two-slides-per-page version that they can refer to if they want a closer look at one of the
slides.
Finally, there is an Outline handout layout, which prints an outline of all of the text in
your presentation—that is, all of the text that is part of placeholders in slide layouts; any
text in extra text boxes you have added manually is excluded. It is not considered a hand-
out when you are printing, but it is included with the handout layouts in the handout mas-
ter. More on this type of handout later in the chapter.
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