Microsoft Office Tutorials and References
In Depth Information
Printing Handouts
TABLE 17.1 Differences Between Grayscale and Pure Black and White
Object
Grayscale
Pure Black and White
Tex t
Blac k
Blac k
Text shadows
Grayscale
Black
Fill
Grayscale
Grayscale
Lines
Black
Black
Object shadows
Grayscale
Black
Bitmaps
Grayscale
Grayscale
Clip Art
Grayscale
Grayscale
Slide backgrounds
White
White
Charts
Grayscale
White
To see what your presentation will look like when printed to a black-and-white printer, on the View tab click Grayscale
or Pure Black and White. If you see an object that is not displaying the way you want, right-click it and choose
Grayscale or Black and White. One of the options there may help you achieve the look you’re after.
10. (Optional) If desired, open the drop-down list from which you chose the hand-
out layout and select any of these additional options:
Frame Slides. Draws a black border around each slide image. Useful for slides
being printed with white backgrounds.
Scale to Fit Paper. Enlarges the slides to the maximum size they can be and
still fi t on the layout (as defi ned in the handout master, covered later in this
chapter).
High Quality. Optimizes the appearance of the printout in small ways, such as
allowing text shadows to print.
Print Comments and Ink Markup. Prints any comments that you have inserted
with the Comments feature in PowerPoint (covered in Chapter 21, “Sharing and
Collaborating”).
11. Check the preview of your handouts, which appears at the right. Make any nec-
essary changes.
12. Click Print. The handouts print, and you’re ready to roll!
Be aware of the cost of printer supplies. If you are planning to distribute copies of the presentation to a lot of people,
it may be tempting to print all of the copies on your printer. But the cost per page of printing is fairly high, especially
if you have an inkjet printer. You will quickly run out of ink in your ink cartridge and have to spend $20 or more for a
replacement. Consider whether it might be cheaper to print one original and take it to a copy shop.
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